Inventory tracking

Tool Inventory Scanner

Know who has what. Across vans, crews, and workshops.

Tag every tool with a QR code. Scan from a phone to see who has it, update its condition, or check it back in.

Track your tools Open the scanner How it works

Free. 100 items. 2 users. No card.

Features

What you get with tool inventory scanner.

QR tag per tool: Print and stick. Or use your existing asset tag.
Scan from anywhere: Workshop, van, job site. Phone camera does it.
Check out to a crew member: Scan, pick a name, set a due date. Scan again to check it back in.
Consumables alerts: Set a threshold. Daily digest emails admins what's low.

How it works

Three steps, no setup curve.

01
Set up fields

Condition, and any extras you need.
02
Tag and label

Print QR or Code 128.
03
Scan on site

Manage from any phone.

Track your tools

Free. 100 items. No card.

Comparison

Inventory Scan vs Sortly.

Sortly is a fine product. Here's where we differ, or read the full Sortly comparison.

Where Inventory Scan wins

Check out and return with due dates, on every plan
Browser scanner on every crew phone
Custom fields on free plan
Low-stock alerts built in

Where Sortly wins

Native apps with offline mode
Automated overdue reminder emails

FAQ

Common questions.

Can I use my existing asset tags?

Yes. Type the tag number into the item's code field. Scanning that tag brings up the item just like auto-generated ones.

What about consumables, bits, blades, fasteners?

Treat them as items with a quantity and a low-stock threshold. The digest emails admins when stock gets low.

How weather-resistant are the labels?

Standard Avery stock is fine indoors. For outdoor or dirty environments, use weatherproof polyester label stock. The QR renders identically.

Can crews share a workspace?

Yes. Invite each crew member as a Member. They all see the same tools, and the Checked out page shows who has what right now.

How do I track damage on return?

Use a 'Condition' dropdown custom field (New, Good, Fair, Broken). The activity log keeps the history alongside every check-out and check-in.

Will scratched labels still scan?

QR has error correction. They typically scan even with 15 to 30% damage. Reprint the worst ones.