Inventory tracking

Consumables Inventory Tracking

Low-stock thresholds. Daily email digest. No surprise stock-outs.

Quantities per item plus a low-stock threshold per item. When something drops at or below threshold, admins get a digest email at the start of the next day.

Track consumables Try the scanner How it works

Free. 100 items. 2 users. No card.

From: noreply@inventoryscan.com

To: ramy@cafe.com

Low stock: 4 items in Main shop

These items are at or below their threshold.

Espresso beans: 2 / 5
Oat milk: 1 / 3
Sugar packets: 12 / 20
Receipt paper: 1 / 2

Features

What you get with consumables inventory tracking.

Quantity per item: +/- inline, scan to count, or type the exact number.
Low-stock thresholds: Set per item. Flagged across the app once you drop below.
Daily digest email: One email per day, listing everything at or below threshold.
Import existing supplies: CSV or XLSX. Folders auto-create from path strings.

How it works

Three steps, no setup curve.

01
Add consumables

One per item type, not per unit.
02
Set the threshold

Per item, when to alert.
03
Get the digest

Daily at 14:00 UTC.

Track consumables

Free. 100 items. No card.

Comparison

Inventory Scan vs Sortly.

Sortly is a fine product. Here's where we differ.

Where Inventory Scan wins

Built-in alert digest, no Zapier
Folder views per area
Thresholds on the free plan
Supplier/lot via custom fields

Where Sortly wins

Per-batch tracking with expiration
Direct supplier reorder integrations

FAQ

Common questions.

How does the alert work?

A daily background job at 14:00 UTC scans every workspace, finds items where quantity is at or below threshold, and emails admins a digest. 20-hour cooldown prevents double-sends.

Can I get alerts in real time?

Today it's a once-daily digest. Real-time webhooks and Slack are on the roadmap.

What time does it send?

14:00 UTC default. Per-workspace timezone scheduling is a future enhancement.

Does it integrate with reorder systems?

Not directly yet. Export the low-stock filtered list as XLSX and feed your purchasing system.

Can I track expiration dates?

Add an 'Expires' date custom field. Auto-alerts on expiry are on the roadmap (today alerts are quantity-based).

Does the threshold show in the dashboard?

Yes. The dashboard has a Low stock card that filters items to only those at or below threshold.