Inventory tracking

Equipment Checkout System

Scan to take out. Scan to return. No sign-out sheet.

Tag loanable items with a QR. Staff scan to check something out to a borrower, scan to check it back in. One page shows everything currently out and what is overdue.

Set up checkouts Open the scanner How it works

Free. 100 items. 2 users. No card.

Features

What you get with equipment checkout system.

QR tag every item: Cameras, projectors, dollies, laptops, anything loanable.
Scan to check out: Phone camera reads the tag. Name the borrower and set a due date in a tap.
Overdue at a glance: The Checked out page groups by borrower and flags anything past due.
Team workspace: Multiple staff with admin or member roles.

How it works

Three steps, no setup curve.

01
Tag equipment

Print and stick QR labels.
02
Check out to a borrower

Name and due-back date.
03
Scan to return

Check it back in from any phone.

Set up checkouts

Free. 100 items. No card.

Comparison

Inventory Scan vs Sortly.

Sortly is a fine product. Here's where we differ, or read the full Sortly comparison.

Where Inventory Scan wins

Check-in/out with due dates on the free plan, not a paid add-on
Browser scanner, works on any device
Custom fields fit your terminology
Standard Avery labels

Where Sortly wins

Automated due-date reminder emails
Native iOS and Android apps

FAQ

Common questions.

Is there a dedicated check-out / check-in flow?

Yes, and it's on every plan including free. Check an item out to a named borrower with an optional due-back date, then check it back in. Both actions are logged with who did them and when.

How do I see overdue equipment?

The Checked out page lists everything currently out, grouped by borrower and sorted by due date, with anything past its due date flagged as overdue. Automated reminder emails are on the roadmap.

Can borrowers self-check-out?

Today, a staff member with workspace access does the scan. Public self-service kiosks are a future enhancement.

Borrowers don't have an app, does that matter?

No, there's no app. Staff phone scans. Borrowers don't need access.

Will QR labels survive daily handling?

On laser-printed Avery labels stuck to plastic gear: yes. For metal or rough surfaces, use polyester or laminated labels.

Can I track damage on return?

Use a 'Condition' dropdown (New, Good, Fair, Damaged). The activity log keeps the history.