Inventory tracking

Equipment Checkout System

Scan to take out. Scan to return. No sign-out sheet.

Tag loanable items with a QR. Staff scan to mark something out, scan to bring it back. The 'Assigned to' field shows who has it.

Set up checkouts Try the scanner How it works

Free. 100 items. 2 users. No card.

Sony FX3

CAM-FX3-02

Checked out

Borrower: L. Park
Due back: Fri, May 23
Condition out: Good
Department: Film prod.

Features

What you get with equipment checkout system.

QR tag every item: Cameras, projectors, dollies, laptops, anything loanable.
Scan to check out: Phone camera reads the tag. Update 'Assigned to' in a tap.
Custom checkout fields: Borrower, due back, condition out, condition in.
Team workspace: Multiple staff with admin or member roles.

How it works

Three steps, no setup curve.

01
Tag equipment

Print and stick QR labels.
02
Set up fields

Borrower, due back, condition.
03
Scan to lend and return

Update fields in a tap.

Set up checkouts

Free. 100 items. No card.

Comparison

Inventory Scan vs Sortly.

Sortly is a fine product. Here's where we differ.

Where Inventory Scan wins

Free tier with 100 items, 2 users
Browser scanner, works on any device
Custom fields fit your terminology
Standard Avery labels

Where Sortly wins

Dedicated check-in/out with due-date reminders
Native iOS and Android apps

FAQ

Common questions.

Is there a dedicated check-out / check-in flow?

Not yet as a labelled feature. Custom fields ('Borrower', 'Due back', 'Condition') get most teams there. Dedicated due-date reminders are on the roadmap.

How do I see overdue equipment?

Filter the items list by 'Due back' date. A dedicated overdue dashboard is a planned feature.

Can borrowers self-check-out?

Today, a staff member with workspace access does the scan. Public self-service kiosks are a future enhancement.

Borrowers don't have an app, does that matter?

No, there's no app. Staff phone scans. Borrowers don't need access.

Will QR labels survive daily handling?

On laser-printed Avery labels stuck to plastic gear: yes. For metal or rough surfaces, use polyester or laminated labels.

Can I track damage on return?

Use a 'Condition' dropdown (New, Good, Fair, Damaged). The activity log keeps the history.